Department of Defence Jobs 2026 for Secretary

📌 Description

The Department of Defence (DoD) is offering a valuable entry-level employment opportunity for young, unemployed individuals who are eager to start a career in administration within the public sector. This Secretary position is specifically designed for candidates who have completed Grade 12 and are looking to gain practical office experience in a structured and professional government environment.

As part of the government’s commitment to youth development and skills empowerment, this role provides a strong foundation for individuals interested in administrative careers. It is ideal for first-time job seekers who want to build workplace experience, develop professional skills, and grow within the public service sector.

Working as a Secretary in the Department of Defence means becoming part of a highly organized environment where efficiency, professionalism, and confidentiality are essential. The successful candidate will provide direct administrative and secretarial support to senior officials, ensuring that daily office operations run smoothly and effectively.

This position not only offers financial stability but also opens doors for long-term career growth within government departments. With structured responsibilities and exposure to real administrative functions, this opportunity is perfect for individuals who are motivated, detail-oriented, and ready to step into the professional world.

💼 Available Positions

Secretary (Entry-Level Administrative Role)

Reference Numbers:

• FMD/01/12/26/15A (Financial Management Division – Directorate Stores, Service & Related Payments)
• FMD/01/12/26/15B (Directorate Finance Support Services)

Applicants must ensure they apply using the correct reference number corresponding to the position.

🛠️ Responsibilities

Administrative Support:

• Provide professional secretarial services to the Director
• Prepare and type documents such as reports, letters, agendas, and memos
• Ensure all documents are formatted and presented professionally

Office & Diary Management:

• Maintain and manage the Director’s daily schedule
• Arrange meetings, appointments, and deadlines
• Send reminders for important tasks and commitments

Meeting Coordination:

• Organize meetings and ensure proper scheduling
• Prepare and distribute agendas in advance
• Take accurate minutes during meetings
• Circulate minutes and follow up on action items

Communication Handling:

• Answer incoming calls and manage messages
• Handle internal and external correspondence
• Welcome and assist visitors in a professional manner

Travel & Logistics:

• Arrange travel bookings including flights, accommodation, and transport
• Ensure all logistics are properly coordinated

Records & Filing:

• Maintain organized filing systems (both digital and physical)
• Register incoming and outgoing documents
• Ensure proper record-keeping and document tracking

Office Management:

• Maintain cleanliness and organization of the office space
• Manage office supplies and stationery
• Assist with procurement of necessary office materials

🎓 Qualifications

• Grade 12 (Matric) / NQF Level 4

Advantageous Qualifications (Optional):

• Diploma or Degree in Administration or a related field

📍 Job Location

Pretoria, South Africa

📊 Experience

• No prior experience is required
• Ideal for first-time job seekers and recent matriculants

🧠 Skills

Technical Skills:

• Basic computer literacy (MS Word, Excel, Outlook)
• Understanding of clerical duties and office procedures
• Good telephone etiquette

Core Competencies:

• Strong written and verbal communication skills
• Time management and organizational ability
• Ability to multitask and prioritize tasks
• Attention to detail and accuracy

Personal Attributes:

• Professional and presentable
• Reliable and punctual
• Adaptable and resourceful
• Strong interpersonal and teamwork skills

🎁 Job Benefits

• ✔️ Competitive government salary (R228,321 – R268,950 per annum)
• ✔️ Entry into the public service sector
• ✔️ Practical administrative and office experience
• ✔️ Exposure to professional workplace standards
• ✔️ Opportunity for career growth within government

📬 How to Apply

📮 By Post:

Department of Defence
Financial Management Division
Directorate Finance Support Service (DFSS)
Career Management Section
Private Bag X137
Pretoria, 0001

🏢 Hand Delivery:

Poynton Building
195 Bosman Street
Pretoria

Place your application in Wooden Post Box No. 5 at Reception

📧 Email Application:

Send to: Recruit3FMD@dod.mil.za

Subject Line Must Include:

• Position Title
• Reference Number

📄 Required Documents:

• Completed Z83 Application Form
• Updated CV

Note: Certified documents will only be required if shortlisted.

⚠️ Important Notes

• Always include the correct reference number
• Late or incomplete applications may not be considered
• Only shortlisted candidates will be contacted
• Ensure all information is accurate

🌟 Why You Should Apply

• Gain real workplace experience
• Build a strong professional CV
• Develop essential administrative skills
• Work in a structured environment